FAIRMONT BANFF SPRINGS
June 25 – 29, 2025

Your Frequently Asked Questions, Answered.

May I extend my stay at the hotel?
Please contact Nick Van Stratt at (704) 469-2146 or nvanstratt@helmsbriscoe.com to discuss availability. Availability is limited both before and after the program dates. If you know you want to extend your trip, please contact Nick immediately. If you need to cancel or make changes to your reservations, please contact Nick at least 21 days prior to your reservation date. Please note that you will be responsible for your own ground transportation to/from the hotel on nongroup travel days if you do extend your stay.

How do I make my airline reservations?
Caliber Executives
We are pleased to offer roundtrip air travel for you and your guest. You can book your air travel with the air department by filling out the Travel component on the site's registration section. Once your registration is submitted, it will be sent to the air team. An itinerary will be created combining your preferences and certain event guidelines and sent to you within 48 hours. You will be contacted by the air department in the order that you register so please be patient.

Will there be any out-of-pocket costs?
During the official dates of the event, expenses associated with airfare, ground transportation to and from the airport, overnight accommodations, and President's Club-sponsored meals and activities will be covered for you. Additionally, all guests will enjoy complimentary, daily breakfast, lunch, and alcoholic and non-alcoholic beverages from 11am – 11pm. Any incidental charges such as airline baggage fees, or dry cleaning, incurred during your stay, will be at your own expense.

Will I be responsible for any tips or gratuities?
We've got it covered! All tips and gratuities for airport and hotel porterage, housekeeping and sponsored activities are included for both you and your guest. Gratuities for additional activities or services outside of the program are at your own expense.

How do I sign up for activities?
The hosted activities will be assigned on a first-come, first-served basis. Because there is limited space in many of the hosted activities, we recommend that you register immediately when registration opens in order to get your first choice.

What if I have special dietary requirements?
Please note any dietary requirements when you register.

Once I have registered, can I make changes to my selections?
You will be able to make changes, based on availability, at any time while registration is open. After registration closes, you will be responsible for any additional costs/penalties incurred due to changing your airline schedule, extending your hotel stay or changing your choice of leisure activity.

What is the weather like in June?
The average weather temperature in June is 66 degrees but temperatures can drop as low as 41 degrees at night.

What should I pack?
We highly recommend that you pack at least one change of clothing and any important personal items in your carry-on luggage. Here are some other recommendations based on the schedule of events:

VIP Partner Dinner at Bison: Resort Casual.  No tank tops, T-shirts or gym shorts.
Partner Dinner at Mountview BBQ:  Casual.  Dress in layers.
Dinner On-Your-Own:  Resort Casual. No tank tops T-shirts or gym shorts.
Awards Dinner:  Dressy Casual
Club Caliber: Casual Dress
Teambuilding:  Gym shorts, T-shirts and sneakers.

NOTE:  The weather can fluctuate during the day so wear layers at all times and pack a sweater or jacket for the evening. Will my cell phone work in Canada?
Most cell phones will work in Canada. Please check with your carrier prior to the trip for coverage and rates.

Please Register by Friday, March 21, 2025